Job ID#: 30490
Generate tenant billings and adjustments based on information provided by the Property Manager (PM); submit Commercial Management (CM) batches for review and posting.
Review and post cash receipt batches; maintain accurate cash balances for assigned properties.
Approve significant accounts payable disbursements (e.g., weekly A/P batches); submit weekly Open A/P reports for check-run processing.
Prepare and/or review monthly bank reconciliations for all assigned accounts.
Post monthly rent rolls; verify all changes (e.g., move-ins, move-outs, rent escalations) are valid and approved prior to posting.
Analyze aged delinquency reports; apply credits and cash receipts appropriately and coordinate with property management on collections as needed.
Review and update supporting schedules for monthly charges; ensure sub-ledgers align with the general ledger.
Analyze the general ledger and income statements for necessary adjustments; confirm with PM and post approved entries. Prepare monthly recurring journal entries in coordination with PMs.
Review monthly financial statements and reporting packages; confirm all schedules reconcile with financial reports. Coordinate with PMs and submit to the accounting and property managers for review.
Monitor property bank accounts to confirm sufficient funds for disbursements; initiate fund transfers or owner funding requests as needed. Prepare and submit documentation for voids or stop payments on stale-dated checks.
Prepare CAM and real estate tax escalation reconciliations; assist auditors and provide reconciliations to property management for review.
Calculate and initiate owner distributions per owner requirements and timelines defined in the Property Management Agreement.
Create and distribute monthly rent-up reports to PMs; post rent-ups after approval and make necessary adjustments to tenant ledgers.
Ensure timely mortgage and property tax payments.
Calculate monthly and incentive management fees owed to Transwestern, including necessary supporting documentation.
Maintain scanned records of financial packages, bank statements, and reconciliations; upload to Prop360 and client storage platforms as required.
Communicate effectively with clients, tenants, auditors, tax preparers, and team members.
Calculate and file sales tax when applicable.
Perform monthly module closings (A/P, Commercial Management, G/L) as appropriate.
Support the annual budget and quarterly reforecast processes, including recovery calculations, gross-up assistance, and budget input into accounting systems.
Post monthly accruals with input from property management.
Issue monthly accounting calendars to property management teams.
Calculate and apply tenant late fees as required.
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