Position Summary:
Position Responsibilities - Essential:
Accounting & Reporting:
Assists with the accounting systems to maintain accurate financial data.
Prepares monthly, quarterly, and annual financial reports and statements.
Prepares and reviews journal entries and periodic reports.
Aids in the preparation of the Annual Comprehensive Financial Report (ACFR) to meet the highest reporting standards.
Supports the Treasurer in areas such as ad valorem tax levy and collections reporting .
Disbursements & Transactions:
Aids in the disbursement of funds, including payroll and accounts payable , ensuring compliance with budgetary and legal requirements.
Reviews accounts, vouchers, payment requests, payroll documents, invoices, general ledger entries, and check registers.
Budget & Financial Planning:
Assists in the annual budget process , including evaluating department budget requests and making recommendations.
Supports the preparation of the final budget and coordinates supplemental appropriations and budgetary transfers.
Auditing & Compliance:
Coordinates with the accounting firm to support the annual audit , providing necessary documentation and data.
Ensures bank reconciliations are completed in a timely and accurate manner.
Refers to accounting procedures, GASB statements, GFOA standards, state and federal laws, city codes, and policies.
Fund Management:
Provides accounting assistance across all funds including:
General Government Fund
Water and Sewer Utility Enterprise Fund
Tax Increment Financing (TIF)
Hospitality and Accommodations Taxes
Other city-maintained funds
Systems & Software:
Accesses and monitors financial data, supporting payroll, accounts payable/receivable, and departmental functions.
Inputs and retrieves financial data using specialized databases.
Must be proficient or able to become proficient in the accounting software, Microsoft Excel , Word , email, and state systems.
Administrative & Collaborative Duties:
Supports the Treasurer and management in accounting, budgeting, auditing, and financial operations.
Reviews assessment data, invoices, requisitions, and vendor payments.
Collaborates with county governments to establish annual millage.
Professional Development:
Attends relevant conferences, training sessions, and meetings to remain current and effective.
Position Responsibilities - Non-Essential/Other
Essential Skills and Experience
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