Job Description

This position is responsible for supporting regulatory compliance by auditing, tracking, and maintaining electronic records in internal systems and third-party platforms. The File Clerk ensures required documentation is complete and current, identifies gaps or outdated records, and facilitates appropriate follow-up, including requesting authorization to obtain or regenerate necessary documentation.

Principal Duties and Responsibilities

The following essential functions are the fundamental job duties of the position to be completed with or without appropriate reasonable accommodations.

• Audits electronic personnel and compliance records stored in internal HRIS and third-party systems to determine documentation status.
• Tracks findings from audits in a structured spreadsheet or database, identifying missing or outdated records.
• Contacts employees or former employees as needed to obtain authorization for re-running background checks or other compliance reports.
• Initiates and runs background checks, license verifications, and other regulatory compliance reports through third-party vendors as necessary.
• Uploads new or updated documents into the internal HRIS system, ensuring proper categorization and data entry.
• Coordinates with People Team members to escalate any issues of non-compliance or incomplete documentation.
• Maintains confidential records in accordance with company policy and regulatory standards.
• May perform other duties as assigned

Requirements

• Experience in an administrative, compliance, or records management role preferred.
• Strong attention to detail and ability to maintain accuracy when handling a high volume of records.
• Ability to manage time efficiently and prioritize competing tasks.
• Proficiency in spreadsheet software (e.g., Excel) and familiarity with HRIS platforms.
• Excellent written and verbal communication skills, particularly when contacting employees regarding sensitive documentation.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Able to think logically and independently to identify gaps in documentation.
• Able to efficiently use technology to perform job functions.
• Able to understand regulatory requirements.
• Identifies, obtains, and effectively allocates the resources required to maintain compliant record systems.
• Able to relate to routine compliance operations in a manner consistent with regulatory expectations.

Benefits

We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

Compensation: $15/hour

Location: Remote

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